Advertising Inventory Booking online
Budget
Posted: 5 years ago
Opened
- Description
- I need to develop an online advertising inventory booking system for advertising spaces.
The system will allow the admin to create available locations with the available ad spaces to be rented by potential customers. The system needs to track the available inventory and give the admin the ability to see by location, by advertising spaces what is booked, what is available and what is being requested.
The cloud based system must have a modern look and have visual reports.
Break down of data tables:
Admin: access to the system
First Name
Last Name
Position
Email
Username
Password
Mobile Number
Mobile Number 2
Level of Securiy / Permissions:
• Admin – Total Access
• Admin assistant - ??
• Sales Team – access to each store availability, client and booking calender
• Graphic Artist – Access to bookings that are confirmed and have the ability activate artwork is ready??
• Printer – access to bookings that are confirmed and artwork that is activated to be printed ??
• Installer – access to bookings that are confirmed, artwork that is activated and confirmation of printer finished ??
Type of Business:
Name of Business Type
Description
Vendor / Client Company Table:
Name of Company
Type of Business (Select from Type of Business Table dropdown list)
Address Street 1
Address Street 2
City
State
Zipx Code
Country
Business Phone Number
Company Email Address
Note
Vendor / Client Company Person Table:
Name of Company (Select from Vendor / Client Company Table dropdown list)
Select Type (Radio option either Vendor or Client)
First Name
Last Name
Position
Email 1
Email 2
Username
Password
Mobile Number
Mobile Number 2
Note
Type of Brand:
Name of Type of Brand
Description
Brand:
Name Brand
Type of Brand (Select from Type of Brand Table dropdown list)
Description
Client Company / Client Person / Brand Table :
Name of Brand (Select from Name of Brand Table dropdown list)
Select Client Person (Select from Vendor / Client Company Table dropdown list)
Relation to Brand
Description
Conversation Table:
Name of Brand (Select from Client Company / Client Person / Brand Table dropdown list)
Type of Communication
Date
Notes
Reminder date
Type of Advertising:
Name of Advertising
Description
Type of Space:
Name of Space
Description
Advertising Space:
Name of Space
Name of Company (Select from Vendor Company Table dropdown list)
Type of Space (Select from Type of Space dropdown list)
Type of Advertising (Checkbox from the Type of Advertising Table)
Cost
NOTE: Rule – we need to have a rule for each advertising space with the type of advertising. For example one of the Advertising Types is called iCart which can either have the option to sell it in 25% percentiles or sell it in 10% percentiles. So if we have iCart at Location A (25% percentiles) then we can either have a maximum of 4 different clients or 1 client taking all 4 options. So we need to have a way to not over book based on the limitation on the amount of advertising space availability.
Seasons:
Name of Season
Start Date
End Date
Activate
Bookings:
Advertising Space (Select from Advertising Space Table dropdown list)
Client Company (Select from Vendor / Client Company Table dropdown list)
Season (Select from Season Table dropdown list)
Status – Enquiry, Confirmed, Canceled
Payment Status – Paid and Owing
NOTE – Payment system is freshbooks not sure if we can link the two systems to connect official estimates / invoices
The vendor will be able to log into the system and see all their spaces and review which clients are advertising at their spaces and which seasons
The client will be able to log into the system and see all the spaces they have booked and show the status
Once booking is completed Admin / Admin Assistant will assign booking to Graphic Artist, Printer and Installer
The graphic artist will be able to log into the system and see all advertising bookings assigned to them to prepare artwork and once artwork is develop have the ability to log back into the system to update artwork assignment with cloud based storage links for artwork files for printing company to have. Once graphic artist has update bookings Admin will be notified and Printer will also be notified via email.
The printer will be able to log into the system and see all advertising bookings assigned to them to prepare print artwork developed by graphic artist. Once printing is completed the printing company will log back into the system to update booking which will then trigger emails and notifications to Admin and installer
Once installer is completed the installer will upload images / videos of completed work and update booking status. Notifications will be sent to Admin. Once Admin is okay with images and videos the admin will then approve final work and an email with final images / videos will be sent to the Client informing them the job is completed with the images and videos in the email the client can also log into the system to review the installation images / videos.
Admin / Admin Assistant / Sales Team need to have the ability to review Advertising Spaces to see what is booked by client, by space, by season. What is available etc. multiple reports on locations, clients, vendors and advertising spaces. This will allow for an easier understanding of advertising inventory.
Please make suggestions on design plan to get the best possible outcome of success.
Skills:
CMS (Content Management System),Cloud Based,Inventory Management,Web Development & Design
- Category
Source: guru.com
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