Archive: UK based Virtual Assistant for Estate Agency Business
Budget
20$
per month
Posted: 5 years ago
Closed
- Description
- I run a small but busy estate agency company in London and require the services of a virtual assistant who I can work with on a regular basis. The person must be able to turn around any required tasks quickly, communicate promptly with me at all times, remain flexible and be able to complete work accurately.
The assistance will mostly be business related but there will be some personal assistance also. Someone who can communicate via WhatsApp would be preferred.
I am proposing a fixed price proposal based on 6 hours work initially for a couple weeks (2 hrs / 3 days a week - Monday, Wednesday & Friday). This will give us the opportunity to see how we get on and to make sure we are both happy with the arrangement and work produced as I am looking to work with someone on a long term basis.
Below is a summary of the tasks:
1. Taking data from certain websites (names, addresses etc.) and placing them into a traceable excel sheet
2. Writing letters to potential clients to help generate business
3. Cross reference properties with data on our CRM and leave notes
4. Arrange access with owners / tenants for photographers and contractors to go to property and liaise with all parties
5. Chase clients to get required documents by phone and email
6. General letters for business and personal
7. Sending invoices
8. Confirming appointments with clients and following up after by phone and email.
9. Fill in sales target sheet by checking data from CRM
10. Proof reading any required documents
11. Help research if buying anything...business and personal.
12. Other general admin tasks as may be required
13. Other additional tasks may be required the longer we work together.
Other potential duties
1. Social media account management including Facebook, Instagram and LinkedIn. Also designing posts from canva etc.
2. Managing an email nurture system, I.e. via mailchimp emails to send to clients - the content will be provided to you.
3. Proof reading content articles to be sent
4. Putting content onto a template newsletter, arrange printing and delivering to areas we cover.
Requirements
1. 2+ years of VA experience
2. Experience using office 365, word, excel, outlook etc.
3. Great written skills
4. Works fast and efficiently
5. Able to juggle and track many tasks simultaneously
6. Ability to figure things out without a lot of guidance
7. Takes ownership of tasks
8. Has the ability to problem solve or communicate so that assigned task always get done on time
9. Not afraid to ask questions
10. Always suggests a course of action rather than asking what s/he should do
11. Confident speaking to clients
12. Flexible with working hours but mainly between usual office hours
Skills:
customer relationship management (CRM),email management,personal assistant,virtual assistant,mailchimp,account management,agent,communication,facebook,human resources (hr),instagram,LinkedIn,problem solving,sales orders and invoices,social media
- Category
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